Google workspace

We have a Google Workspace account that gives us @2i2c.org e-mail addresses with GMail, Google Drive, and a few other services as well.

Administrator console¶

We access and configure our account via the Google Workspaces admin panel at workspace.google.com.

To access it, click on Admin Console.

Access and permissions¶

Any team lead should have administrative access to this space - if you don’t then please request it and it will be granted.

Groups and shared e-mails¶

We use Google Groups to define e-mail inboxes that we share between team members. We also use this to provide group access to files and folders in our shared Google Drives.

To see a list of all Google Groups at 2i2c:

• Go to groups.google.com with your 2i2c account.

• Click on All groups to see all groups at 2i2c.

admin@2i2c.org - shared Admin account¶

This is a shared Google Group inbox that we use for administrative correspondence - for example, invoices we receive (see Send invoices to CS&S) and other operational mail.

Any 2i2c team member is welcome to join so they can see this correspondence directly. To join:

1. Go to groups.google.com signed in with your @2i2c.org account.

2. Click All groups and find admin@2i2c.org.

3. Open the group and click Join group.

Once you’ve joined, messages sent to admin@2i2c.org will be delivered to your @2i2c.org inbox, and the full archive is browsable at groups.google.com.

Add new members¶

You may add new team members to our Google Workspace account via the Admin Panel. This will give them Google Drive access as well as an @2i2c.org account. However, we pay monthly for every person-specific e-mail address.

As a rule of thumb, any team members of 2i2c get a workspace account. In addition, Steering Council members may get an account as well if they wish and if they intend to actively use it.